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Public Comment at Council Meetings
The Mayor and City Council value community input and encourage participation in public comment opportunities at meetings of the City Council, pursuant to Council's Public Comment Policy. A printable copy of the Public Comment Policy is attached below. There is a time limit of 3 minutes per person, per topic. Options for public comment:
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In person
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By telephone or ZOOM - notify the City Clerk if you’d like to provide comment using ZOOM features (chat message or raise your hand); or *9 by telephone to raise your hand; or you may notify the City Clerk during regular business hours in advance of the meeting
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Written comment is accepted up to one hour before the meeting begins by email, regular mail, fax or hand delivery to the City Clerk, and will be read during the meeting; include your name
City Council meetings are for the Council to discuss and make decisions on issues before the Council. Meetings are held in public to provide transparency in the decision making process. Opportunities for public input are provided and the City Council takes the input into consideration in making decisions. The purpose of public comment is for citizens to provide information and inform the City Council about their opinions. Public comment opportunities are not a time for members of the public to ask questions of, or engage in dialogue with the Mayor, City Council Members or City Staff. Community members are encouraged to contact City Staff during normal business hours, or to contact the Mayor and City Council members directly.
STATEMENT OF POLICY
(1) Public Comment by spoken or written word is limited to three (3) minutes per person. Persons may not give their time to another person and may address a single topic or agenda item only once during a meeting.
(2) If you wish to speak when an item comes up on the regular agenda during council discussion, § 2.20.020(B), notify the City Clerk.
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In person, the City Clerk may be notified by signing up on the public comment sign-up sheet available in chambers.
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For telephone or online platforms, the City Clerk may be notified as described in paragraph 4 below.
(3) Public comment in person
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Wait to be recognized by the presiding officer.
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Use the microphone provided.
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State your name.
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Address all comments to the Mayor and City Council as a body.
(4) Public comment by telephone or online platforms
In order to promote an orderly meeting, all persons participating by telephone or online platforms must notify the City Clerk using notification features available in the online platform (i.e. in ZOOM, the “raise your hand” feature or a chat notification; or *9 by telephone). Participants may also choose to notify the City Clerk during regular business hours before the start of the meeting. By necessity, this requirement applies to all opportunities for public comment for persons participating by telephone or online.
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At the appointed time, the speaker will be allowed to un-mute.
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Wait to be recognized by the presiding officer.
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State your name.
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Address all comments to the Mayor and City Council as a body.
(5) Written comment
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Written comment is accepted by e-mail, regular mail, fax or hand delivery.
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The name of the person providing written comment must be included.
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Written comment shall be submitted to the City Clerk’s Department no later than one hour prior to the start of the meeting, to be read into the record by the City Clerk or presiding officer’s designee.
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A person submitting written comment may request that it be read at any one of the points on the agenda where public comment is allowed. If the person does not request otherwise, the written comment will be read during Community Input & Announcements.
