Administrative Assistant II

CITY OF UNALASKA
JOB ANNOUNCEMENT
 WE ARE AN EQUAL OPPORTUNITY EMPLOYER

IN HOUSE POSTING: June 18, 2014
TO THE PUBLIC: June 24, 2014

The Department of Planning is accepting applications for the position of: ADMINISTRATIVE ASSISTANT II-PLANNING.  Position is open for applications until 5:00 pm on Friday, July 11, 2014.

GENERAL DESCRIPTION:  This is an entry level position which will provide a full range of administrative support for the Department of Planning, including preparation and follow up with proceedings of the Planning Commission/Platting Board and other outreach support for the Department.

EXAMPLES OF WORK:   Provides general administrative support for the department.  Receives the public and answers questions; responds to inquiries and refers, when necessary, to appropriate person.  Assists with preparation of Planning Commission/Platting Board meetings, drafts agenda, drafts minutes, posts notices, and prepares packets.  Directs and coordinates all communications within the department.  Maintains, searches, and assembles detailed files and records.  Assists with monthly reports; compiling budget information; coordinating monthly departmental newsletter, and lease preparation.

KNOWLEDGE, SKILLS AND ABILITIES:  Must be able to perform routine office tasks with moderate supervision.  Must be able to communicate with City employees, including department Directors, local and state elected officials, vendors, consultants, and other professional representatives, as well as inquiries from public.  Must be computer proficient in a Windows environment.  Moderate to high level of keyboarding skills.  Working knowledge of office practices, procedures, and equipment.  Ability to use multi-line telephone system and City wide purchasing/requisitioning software.  Must have excellent organizational and communication skills.  Ability to follow oral and written instructions accurately.  Ability to work with deadlines, and interruptions.  The ability to learn rules, policies, procedures, and terminology used in public government office environment.  Ability to learn and operate large map/plat scanning and printing as well as the ability to learn and operate web-based mapping systems.  Ability to maintain confidentiality and security required.

EDUCATION AND EXPERIENCE:  Minimum high school diploma/GED. Minimum of 2 years work in a professional office environment.  Prior experience working in the public sector and/or planning and zoning field preferred.

LICENSES AND SPECIAL REQUIREMENTS:   Position is subject to pre-employment drug and alcohol testing.  Valid Alaska driver’s license or ability to obtain one within 90 days.

TO APPLY:  Application materials and job description are available at City Hall and on-line at www.ci.unalaska.ak.us.  Return completed City of Unalaska application to City Hall, by mail at PO Box 610, Unalaska, AK  99685, by fax at 907.581.4469, or via email to [email protected].

Wage Range: 5        $18.76 per hour                            Full-Time Position
                                                                                           Union Position