Accounting Assistant II - Payroll

CITY OF UNALASKA
JOB ANNOUNCEMENT
We are an Equal Opportunity Employer

In House Posting: April 18, 2018
Posting to the Public:  April 18, 2018

The Finance Department is accepting applications for the position of ACCOUNTING ASSISTANT II/Payroll. Position is open until filled.

GENERAL DESCRIPTION: Under the direction of the Senior Accountant this position performs a variety of payroll tasks such as processing data, maintaining the payroll system, and other related functions.

EXAMPLES OF WORK: Maintains and updates system master files for employees, pay data, deductions, benefits, general ledger and project distribution from various source documents. Reviews and edits time cards for accuracy, compliance with union contracts, Title 3, and City policy.  Works closely with other departments and Human Resource staff. Enters data from time cards into payroll system. Edits data entered and created for earnings, deductions, benefits, general ledger distribution, project distribution and leave. Reconciles, prepares, and distributes various withholdings, benefits and taxes. Maintains and operates the Automated Clearing Housing (ACH) terminal system for direct deposits, deferred compensation, credit union, and debt payments. Maintains and operates the PERS data terminal system.  Prepares and reports data to PERS administration. Reconciles general ledger accounts to payroll reports. Regularly prepares and distributes reports on overtime, leave, rent, deposits, etc. Prepares and distributes periodic reports such as quarterly 941, annual W-2, and quarterly Alaska Employment Security. Maintains and operates the deferred compensation reporting program. Files and maintains payroll records in accordance with City policy and law. Periodically researches payroll history for such items as PERS, workers compensation, employment verifications, unemployment information, etc.  Other finance related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of bookkeeping terminology and practices, office procedures, general record keeping, and filing systems.  Specific knowledge of accounting methods and procedures for payroll preferred.  Individual must have the ability to learn, explain, and apply payroll and personnel policy.  Must be proficient at data entry and possess basic skills with Microsoft Word and Excel.  Must have ability to maintain confidentiality.  Must have ability to maintain productive working relationships.  Ability to maintain professionalism under pressure, manage simultaneous tasks and projects, and  meet multiple deadlines.

EDUCATION AND EXPERIENCE: High school diploma or GED.  Two years of office experience where bookkeeping or accounting was involved.  Successfully maintained confidential records.  Successfully passed two sequential college level accounting classes preferred. Other combinations of education or experience that could provide the knowledge, skills and abilities listed will be evaluated on an individual basis. 

LICENSES AND SPECIAL REQUIREMENTS: As a condition of employment, the person selected will be required to successfully completed a drug test prior to beginning work.  Will be required to obtain membership with IUOE Local 302 within 30 days of employment.

TO APPLY:  Please submit a City of Unalaska application and a reference release form.  A complete job description and other necessary forms are available at City Hall, by calling HR at 581-1251, or by downloading at www.ci.unalaska.ak.us. Return completed applications to HR in City Hall or by one of the following methods:  Mail to P.O. Box 610, Unalaska, AK 99685; e-mail to [email protected] or fax to 907-581-4469.

Union Position $26.18-27.51 per hour
Regular Full Time Position with Excellent Benefits

Must present work authorization and identification within 3 days of hire (INS Requirement).
All applications will be kept on file for 90 days.